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A content management system is a computer software system for organizing and facilitating collaborative creation of documents and other content. A content management system is sometimes a web application used for managing websites and web content, though in many cases, content management systems require special client software for editing and constructing articles.
You can add/edit content, display it in various formats (for example html vs. pdf vs. rss) and usually manage the content of a website with a cms.
Some definitions, or better, some of the feature lists of more popular cms' go way beyond management of content, getting into actual site building, adding of modules like polls, newsletter sign-ups etc.
cms does not mean site creation but site content management.
To fully understand what it is a CMS does, we have to first define a) what it is we are referring to when we talk about content b) what it is we understand under its management and c) what do we mean by a system.
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Content is in essence, any type or 'unit' of digital information. It can be text, images, graphics, video, sound, documents, records etc - or in other words - anything that is likely to be managed in an electronic format.
Content Management is effectively the management of the content described above, by combining rules, process and/or workflows in such a way that its electronic storage is deemed to be 'managed' rather than 'un-managed'.
The system itself is definable as a tool or combination or tools that facilitate the efficient and effective production of the desired 'output' using the managed content.
"A CMS is a tool that enables a variety of (centralised) technical and (de-centralised) non technical staff to create, edit, manage and finally publish (in a number of formats) a variety of content (such as text, graphics, video, documents etc), whilst being constrained by a centralised set of rules, process and workflows that ensure coherent, validated electronic content."
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